Part A - 2004 Transition Plan Principles And Objectives

The following are the Port of San Francisco’s (herein referred to as the "Port") over-arching accessibility principles and objectives for providing program accessibility under the Americans with disabilities Act 28 CFR PART 36 Nondiscrimination on the Basis of Disability in State and Local Government Services (herein referred to as "Title II" or the "Act"). These serve as guiding policies and are in addition to the list of architectural barrier removals listed in Part 2 of the Port’s proposed 2004 Transition Plan.

Section 1. Principles and Objectives.

The accessibility principles and objectives are divided into four broad categories:

  1. Administrative Services – refers to the Port’s administrative locations and daily provision of services;
  2. Open Space and Recreation – refers to the open space and recreational facilities and programs within Port jurisdiction;
  3. Public Rights-of-Way – refers to the space between building frontages along streets and alleys, including sidewalks, vehicular traffic areas and public transit corridors; and
  4. Tenant Relations – the Port as Landlord– refers to the Port’s ADA obligations as a lessor of Port property to Tile III Public Accommodations.

1. ADMINISTRATIVE SERVICES, PRINCIPLES AND OBJECTIVES

1.1 Harmonization. Maintain consistency and support for the accessibility policies and activities of the City and County of San Francisco (herein called the CCSF) including its various agencies.

1.1.1 The ADA Coordinator shall actively establish contact for CCSF agency projects on Port property and seek lateral coordination with the Port’s and the Mayor’s Office on Disability’s (herein called the "MOD") accessibility standards and objectives.

Schedule: already in practice.

1.1.2 Where the CCSF agency project is an alteration or addition, the agency project shall complete ADA Path of Travel requirements and carry out other necessary barrier removal actions as required to improve accessibility.

Schedule: already in practice.

1.1.3 Verify that the agency has included all architectural barrier removal elements identified by the 2004 Self-Evaluation into it’s transition plans

Schedule: start third quarter 2004

Requirements to start item: Port adoption of the 2004 Transition Plan.

1.1.4 Ensure CCSF inter-agency coordination and cooperation for public rights-of-way and open space responsibilities and in development proposals.

Schedule: starts second quarter of 2004

Requirements to start item: Review Port and CCSF Memos of Understanding (MOU’s) to determine public right-of-way responsibilities with the Redevelopment Agency, MUNI, DPW and other CCSF agencies.

1.1.5 Recommendation to MOD– initiate ADA coordinator monthly meetings that include a forum where project issues can be shared by ADA coordinators.

Schedule: start date is dependent upon MOD.

1.1.6 Recommendation to Port Commission to support the Mayor’s affordable housing initiatives, where possible.

1.2 Practice Universal Design. Use state-of-the-art accessibility design and technical guidelines to reduce need for future barrier removal by the Port.

1.2.1 Apply the US Access Board’s Recreation Guidelines on all Port open space and recreation projects. Encourage its use on work developed by others on Port Property.

Schedule: already in practice.

1.2.2 Alert Port development partners, MOD and other agencies on new architectural and building code access standards that affect accessible design.

Schedule: already in practice.

1.3 Accessible Communications. Institute accessible communications program.

1.3.1 Develop an accessible web site. Ensure sustainability of the accessible web site through staff training and procedures. Provide necessary training to web masters and Port staff who supply information to the web site

Schedule: starts third quarter of 2004

Requirements to start item: Development of a web site project.

a). Adoption of the 2004 Transition Plan,

b). Issue a request for proposals for consulting services to alter the web site,

c). Provide Port staff training and tools to maintain an accessible web site, and

d). Develop the project’s implementation strategy - award the vendor contract.

1.3.2 Two percent or a minimum of one copy of each official public document shall be presented in accessible format. (HTML or other convertible MS Word format).

Schedule: starts second quarter of 2004

Requirements to start item: Port-wide procedural notice

1.3.3 Provide an accessible communications training seminar (including disability sensitivity training), especially focused on Port staff and management who have direct public contact on behalf of the agency. Seek public comment from disability rights groups and/or consultant on the content of the program.

Schedule: starts second quarter of 2004

Requirements to start item:

a). Develop incremental training seminar components

b). Identify key departmental personnel for the training program, and

c). Schedule for training seminars

1.3.4 Provide a resource list of accessibility services and meeting site accessibility descriptions for staff use in public meeting notices.

Schedule: starts second quarter of 2004

Requirements to start item: ADA Coordinator is to inspect each potential site (6) used for community meetings held outside of Port offices. (Pier One and Scoma’s site accessibility has been confirmed)

1.3.5 Add the accessibility meeting notice to the Port web site and to all meeting notices and agendas of advisory committee or public meetings

Completed 2004

Include in the staff training materials of 1.3.3

1.4 Port Staff Training. Train staff, and keep them up to date on ADA best practices

1.4.1 Train staff on basic accessibility requirements and disability sensitivity training.

Schedule: starts second quarter of 2004

Requirements to start item: ADA Coordinator is to develop a training curriculum and vet with disability organizations or consultant.

1.4.2 Train staff on proposed 2004 Transition Plan elements, and their role in implementing it.

Schedule: starts third quarter of 2004

Requirements to start item: ADA Coordinator is to develop a training curriculum and circulate the curriculum to disability organizations or consultant.

1.4.3 Train staff on new Recreation Access accessibility guidelines, MOD standards and any other relevant code changes.

Schedule: already in practice.

1.5 Outreach to Members and Representatives of Disabled Community. Conduct outreach with advisory group notices to the community of people with disabilities in the Bay Area.

1.5.1 Add accessibility organizations to mass mailing and web information-list-serves and provide bulletin notices on upcoming events.

Schedule: starts third quarter of 2004

Requirements to start item:

a). Development of accessible web site and

b). Development of accessibility organization contact list.

1.5.2 Be proactive in seeking involvement of individuals with disabilities and/or organizations that represent individuals with disabilities in advisory groups.

Schedule: starts second quarter of 2004

Requirements to start item:

a) Port staff training

b) Development of accessibility organization contact list.

1.5.3 Include a disabled access element in proposed plans and planning document processes.

Schedule: already in practice

1.6 ADA Self-Evaluation. The Port shall conduct an annual review and evaluation of its progress on implementing the proposed 2004 Transition Plan. The annual review shall include an outside peer review process with individuals with disabilities or organizations that represent individuals with disabilities.

Schedule: start fourth quarter of 2004

Requirements to start item: passage of 12 months after adoption of the 2004 Transition Plan (i.e. conduct the review concurrent with development programs for the yearly capital plan requests).

2.0 OPEN SPACE AND RECREATION

2.1 Open Space Design. Apply the US Access Board’s Recreation Access accessibility guidelines to all new construction, alterations, renovations and maintenance projects

Schedule: already in practice

3.0 PUBLIC RIGHTS OF WAY

3.1 Inter-agency Coordination. Ensure CCSF inter-agency coordination and cooperation on responsibilities for public rights of- way.

Schedule: already in practice

3.2 Transition Plan Coordination. Verify that the CCSF agency has included all identified architectural barrier removal elements into its transition plans.

Schedule: starts third quarter of 2004

Requirements to start item: Port adoption of the proposed 2004 Transition Plan.

4.0 TENANT RELATIONS, PORT AS LANDLORD

4.1 Building Permit Process. Conduct accessibility reviews of building permit applications. Ensure accessibility reviews with each permit application.

4.1.1 Accessibility shall be a specific plan-check task in the permit approval process.

Schedule: already in practice, route form has been revised.

4.1.2 Develop a detailed process in request, review and granting of accessibility variances and hardship requests. (Requires adoption of a hardship request procedure).

Schedule: already in practice, following CCSF Building Code and administrative process at present.

Draft has been completed for Port Building Code PAB-003 attached hereto)

Draft of Grievance Policy from the Mayor’s Office on Disability is in use and attached hereto.

Requirements to start item: Port adoption of the proposed Port of San Francisco Building Code. Port Administrative Bulletin has been drafted for the code draft.

4.1.3 Ensure that permitting and plan-checking staff are appropriately trained on an annual basis in accessibility standards.

Schedule: second quarter of 2004

Requirements to start item: Port adoption of the proposed Port of San Francisco Building Code, and Port Administrative Bulletins

4.1.4 Include accessibility site review checks on tenant construction projects before final occupancy approval.

Schedule: already in practice, following CCSF Building Code and administrative process at present.

4.2 Port as a Landlord. Where the Port is the landlord for public accommodations, comply with Title III for common tenant areas that are not affected by tenant’s Path of Travel obligations.

Schedule: already in practice, following CCSF Building Code and administrative process at present.

4.2.1 Conduct architectural barrier removal on common space areas (entry door, toilets, drinking fountain, telephones, signage, ramp handrails and controls) of Port’s multi-tenant buildings with public accommodations,

  1. Where it is readily achievable, and
  2. Where barriers have not been mitigated by tenant development and their related Path of Travel responsibilities, or through planned redevelopment.

Schedule: currently in process and second quarter of 2004

Requirements to start item: Port adoption of the 2004 Transition Plan

4.2.2 Clearly define landlord/tenant access responsibilities in leases. Provide Port Building Code information and procedures about accessibility in new construction, alteration and "readily achievable" removal of existing architectural barriers to the lessee at the time of lease.

Schedule: second quarter of 2004

Requirements to start item: Review standard leases with CCSF City Attorney and with Port Real Estate Division

4.2.3 Conduct an access/code check as part of lease renewal.

Schedule: second quarter of 2004

Requirements to start item: Establish written procedures (revision to the Real Estate Facility Assessment forms has already been completed), and provide staff training

4.3 Tenant Education Programs. Educate existing tenants on their responsibilities under the ADA and their lease terms.

4.3.1. Inform tenants of their obligations under building permit applications for alterations and additions, including building code compliance and Path of Travel requirements for alterations.

Schedule: fourth quarter of 2004

Requirements to start item:

1). Adopt the proposed 2004 Transition Plan,

2). Adopt Port Building Code

3). Develop training materials

4.3.2 Provide tenants with information (lease brochure format) on building code and accessibility compliance procedures for tenant space construction and alterations during the lease negotiation.

Schedule: fourth quarter of 2004

Requirements to start item:

1). Adopt the proposed 2004 Transition Plan,

2). Adopt Port Building Code

3). Develop training materials

4.3.3 Update Port Building Permit Counter handouts

Schedule: fourth quarter of 2004

Requirements to start item:

1). MOD to complete new draft of standard access details.

2). Adopt the proposed 2004 Transition Plan,

3). Adopt Port Building Code

4). Develop training materials

4.3.4 Provide public advisory meetings and print information announcing release of this program. Include Title III public accommodation requirements under the ADA: including but not limited to: provision of accessible goods, services and accommodation: accommodation of assistive animals; provision of auxiliary aids and services; and information resources such as access detail-crib sheets, resource lists for captioning or sign language services and assistive listening systems.

Schedule: fourth quarter of 2004

Requirements to start item:

1). MOD to complete new draft of standard access details.

2). Adopt the proposed 2004 Transition Plan,

3). Adopt Port Building Code

4). Establish written seminar and news release materials on Port’s adoption of the building code and the subsequent permit and accessible design requirements for alterations and additions.

5). Collect and where necessary develop tenant resource material on the ADA, and

6). Provide appropriate staff with training. Place notice bulletins in mass mailings and web site notices.

Section 2. Specific Work Products Accomplished this period

During the six month schedule of the 2004 Self Evaluation several products were developed based on specific recommendations and discussions with the Disability Access Committee and development of the Goals and Object’s segment of the 2004 Transition Plan. The Port, Mayor’s Office on Disability or the Public Works Department generated these products.

The products directly benefit the delivery of program access and compliance measures with the ADA. These products are:

  1. The Port’s Building Code Administrative Bulletin PAB-003 Accessibility Variances and Exceptions to the Code
  2. The Port’s Building Code Administrative Bulletin PAB-004 Complaints on the Accessibility of Existing Building and Facilities
  3. The Port’s Building Code Administrative Bulletin PAB-008 Port Accessibility Requirements (Including adoption of the DSA Access Policies and the CCSF Administrative Policies related to accessibility)
  4. The Port of San Francisco’s Building Code, Administrative Bulletin 10-1 Draft Accessibility Code for Temporary Events
  5. The Port‘s draft design guidelines for accessible parking spaces and passenger drop off areas on public rights of way.
  6. Mayor’s Office on Disability Grievance Procedure
  7. Public Works Department curb ramp detail standards

Copies of these draft documents can be obtained from the ADA Coorindator.

End of Section.